Reception Supervisor

Full Time - Europe, United Kingdom, Birmingham

This entry was posted on April 29, 2019.

Overview of role:

We are currently recruiting a reception Supervisor/ office Administrator in to our Birmingham City office. This is a busy environment providing a great opportunity for someone looking for a fast-paced role in a dynamic office.

Key Responsibilities:

This role will be focused on two core areas:

 Reception/ Office Admin 

  • Meet and Greet RLB clients, external visitors and employees
  • Telephone System management, routing all calls and messages, including voicemails
  • Management of meeting rooms, including booking, refreshment order and supply, and room preparation
  • Responsible for reception area, housekeeping and supplies
  • Ensure that all staff and visitors adhere to the sign in system
  • Sorting of incoming and outgoing mail, franking and distribution
  • Responsible for reprographics area and stationary stock levels
  • Use of outlook and diary management
  • Ordering of Business Cards
  • Ordering of personal Protective Equipment
  • Process supplier invoices onto PO system
  • Co-ordinate contractors for maintenance, refurbishment and office inspections
  • First point of contact for day to day suppliers and contractors
  • Courier incoming and outgoing parcels
  • Printing, binding and document management
  • First aid contact

Events

  • Planning Internal Charity and seasonal events, also assisting with external event planning and implementation
  • Event invitations, updates and attendee tracking
  • Liaising with Marketing dept and suppliers

Additional Responsibilities 

  • Customer service Excellence
  • Excellent communication skills, both written and verbal
  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint
  • Excellent organisational skills
  • An Analytical and methodical approach to problems
  • Be able to act quickly and decisively
  • Have a good attention to detail
  • Ability to use own initiative as well as part of a team
  • Possess a customer focused approach
  • Self- motivated
  • Possess excellent time management skills
  • The ability to work under pressure to meet deadlines
  • A high standard of personal presentation
  • A can-do attitude

 

RLB is committed to creating a diverse workplace and is proud to be an equal opportunity employer. All job applicants will receive equal treatment without regard to age, sex, disability, sexual orientation, “race” (includes nationality, national / ethnic origins, colour) marriage & civil partnership, pregnancy & maternity, gender reassignment, religion and belief.

If you require any reasonable adjustments to support you during any stage of the application or interview process, please contact our recruitment team at: careersinbox@uk.rlb.com.

Apply for job

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