Team Secretary

Full Time - Europe, United Kingdom, Birmingham

This entry was posted on May 14, 2019.

Overview of Role:

We are currently recruiting a Team Secretary into our Birmingham office. This is a key role supporting the Quantity Surveying team during an exciting period of continuous growth.

This role presents an excellent opportunity for a proactive, process driven individual to take responsibility for providing support to the Regional Office functions across its services.

 Key Responsibilities:

The role will be responsible for a range of support, with key tasks being:
Management of Partner and Associates diaries – proactively organising meetings, travel, reports and communication with external client

  • Typing of correspondence, reports, minutes and presentation documents, ensuring all documentation is referenced
  • Arrangement of all team meetings, ensuring that catering and conference room facilities are booked
  • Responsibility for all documentation leaving the office in connection with the team i.e. photocopying, binding, attaching enclosures
  • Arrange travel and accommodation as required
  • Greet all employees and visitors to the office offering a professional first impression
  • Receive and transfer calls – maintain confidentiality
  • Managing the meeting room booking system.
  • Book visitors in and out of the visitor’s book
  • Post in and out / franking
  • Ensure office and equipment is maintained and in  good working order
  • Assisting a technical team with documentation production
  • Dealing with photocopying/laminating / binding of documents when required
  • Working alongside the other teams and managing the induction of all new starters into the office
  • Copy typing of documents
  • Data Inputting and maintenance
  • Aiding the other members of the support staff as and when required.

Local IT & Folio Representative

Be familiar with all office systems and equipment; advise on use to all new, temporary and existing staff when necessary;

  • Assist with local IT issues – liaise with IT department as necessary; update staff details on Global Address Book;
  • Ensure all CVs received are formatted according to latest template and uploaded to Folio;

 Person Specification:

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good results.

  • Minimum GCSE and A’ level qualifications held
  • IT Literate – (Microsoft)
  • Process Driven
  • Ability to successfully manage complex projects in a proactive and diligent manner
  • Client facing, ensuring a high standard of delivery
  • Able to build long-term relationships
  • A team player, outgoing, flexible, enthusiastic and ambitious
  • Years in leading Administrative role
  • Proven ability to work to deadlines
  • High level of IT competency, MS Powerpoint (Graphics), Excel, Outlook and word
  • Committed team player with a ‘can do’ attitude, polite, patient, personable, flexible
  • Self-motivated with strong levels of initiative, and flexibility
  • Accuracy and attention to detail, with the ability to organise and prioritise tasks
  • Pleasant manner & personality
  • Able to deal with confidential information
  • Client friendly at all levels

RLB is committed to creating a diverse workplace and is proud to be an equal opportunity employer. All job applicants will receive equal treatment without regard to age, sex, disability, sexual orientation, “race” (includes nationality, national / ethnic origins, colour) marriage & civil partnership, pregnancy & maternity, gender reassignment, religion and belief.

If you require any reasonable adjustments to support you during any stage of the application or interview process, please contact our recruitment team at: careersinbox@uk.rlb.com.

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