Senior Project Administrator

Full Time - Americas, North America, Las Vegas

This entry was posted on April 7, 2020.

Overview of Role

We are currently recruiting a Senior Project Administrator to join a client-focused team. This is an exciting opportunity for a high-caliber individual to join and strengthen our office.

The Senior Project Administrator will be responsible for managing and maintaining open communication channels between the office and field personnel to ensure all paper work is accomplished in a timely and accurate fashion on assigned projects, expediting routing for approval of purchase orders/subcontracts, expediting receipt of certificates of insurance/licenses/bonds as required from sub-contractors, submittal logging/tracking and follow-up, typing and distributing punch lists, and obtaining receipt for close out materials to the owner.

 

Essential Functions

  • Aids and manages aspects of project management services such as personnel, filing, budget preparation and control, records control and special management studies.
  • Works independently in the administrative management of a project to ensure smooth operation and client satisfaction.
  • Trains project administrators on processes and procedures of varied projects.
  • Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
  • Coordinates collection and preparation of project reporting
  • Proofreads and corrects reports from staff
  • Coordinate meetings when necessary
  • Data entry and composition of administrative documentation
  • Order supplies and procurement for jobsites
  • Participate in weekly project meetings with design consultants, general contractors, project managers and clients
  • Work with project managers to develop weekly meeting agenda
  • Uses independent judgement and discretion on coordination of assigned construction project.
  • Develop and distribute meeting minutes
  • Follow-up with project team members to ensure timely completion of assigned tasks
  • Monitor project schedules, log and track progress to meet design, construction and other deadlines
  • Develop monthly executive summary reports
  • Other duties as assigned

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.

  • Two-year degree in project management or a related field.  Working experience may substitute for the degree.
  • Three years’ experience in project management or related field.
  • One to three years’ experience in design and construction or project management preferred
  • Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
  • Excellent writing skills
  • Basic accounting skills
  • Contract administration experience a plus
  • Ability to work at various job sites.

 

Physical Requirements and Working Conditions

  • Indoor office environment. May require work on site location as necessary
  • Equipment used includes: computers and standard office machines.
  • Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone. May require the use of a ladder on occasion.

RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.

Apply for job

Related Job Vacancies

Project Manager Full Time - Asia, South Asia

Are you at managerial level and searching a new challenge? As a Project Manager, you will be responsible for the total execution of the contract between the contractor/ supplier an...

Read More

Quantity Surveyor at all grades Full Time - Asia, North Asia, Hong Kong

Engaged in all aspects of quantity surveying including variation assessment, negotiation with contractors and closing of final account. Preparation of estimates Measurement of bui...

Read More

Associate Quantity Surveyor Full Time - Europe, Netherlands, Amsterdam

Overview of Role: This role presents an excellent opportunity for a proactive Associate Quantity Surveyor to be based in Amsterdam, who can take responsibility for a number of pro...

Read More